NCIS LEADERSHIP ELECTIONS 2022

The Nominating Committee has convened and the candidates are as follows:

Officers

   President: Linda Baines

   Secretary: Sandra Ham

   Treasurer: Phil Stover

   Membership Officer: Cindy Bylander

Board of Directors:

   Valerie Abrahamsen

   Kathryn Burrows

   Andrew Jordan Lavender

   Annie Rehill

   Phillip Reid

   Helen Ross

   Gloria R. Montebruno Saller

   Shelby Shapiro

   Kevin Hans Waitkuweit

READ/DOWNLOAD CANDIDATE BIOS HERE

All NCIS members in good standing are eligible to vote - a link to the ballot will be sent to all the membership by email.

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Selection process

Candidates shall be selected by a Nominating Committee from a pool of NCIS Members created in one of the following ways:

• proposed by members of the Nominating Committee
• self-proposed
• proposed by other NCIS Members

Members nominated - whether oneself or by another - shall be a member in good standing, which means the member's dues are paid and current.

When nominating another person, please make certain that the nominee is willing to run in the election and if elected serve for the two-year term, in this case for two years from November 2022-Oct 2024..

Required Submissions:

Ballot preparations require the following material from each nominee, submitted to elections2022@ncis.org:

a) 200-word bio

b) a head-shot photo in jpeg format: 150 h x 125 w pixels, 72 dpi

c) a brief statement about why the nominee is interested in the position or what the nominee would like to achieve in the position

The following is for informational purposes only:

DUTIES AND FUNCTIONS OF THE BOARD

The NCIS Board prescribes the duties and functions of appointed officers and committee chairpersons, approves the establishment of committees and appointments thereto, prescribes membership criteria, sets the dues rate and benefits of members, sets the fee structure and benefits of affiliated Partner Groups, and oversees the routine and extraordinary business of the organization and the management of NCIS finances. The Board may delegate any of its duties and functions to the elected or appointed officers of the organization or to such other persons or organizations as it may deem appropriate.

BOARD MEMBER OBLIGATIONS

The Board member's obligations are related to the work of the organization including but not limited to contributing time and effort to Board service and attending all meetings. Board members are asked, if their time permits, to undertake volunteer activity and fund raising.

The Board meets six times a year by videoconference, but additional meetings may be called as determined by the President. While the President sets the agenda for the meetings, Board members may contribute items to the agenda by submitting them to the President at least one week in advance of the meeting. 

Unless advance notice is provided of compelling reasons, failure by a Board member to attend two consecutive meetings, irrespective of the mode of communication or meeting, will result in the member being removed from the Board. It is understood that critical personal and family health and other situations may interfere with the Board member's ability to attend Board meetings. If these conditions appear to persist, the Board member may need to rethink his/her ability to participate.

TERMS OF BOARD SERVICE

The term of an elected Board member shall be two years.

No Board member shall serve more than three consecutive terms. Any Regular member, having once served on the Board or as an Officer for one term only or for two or three consecutive terms, may, after a one-year absence, run again for election for the same or a different position as an Officer or Board member.

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ELECTIONS AND TERMS OF OFFICE

• The elected Officers shall form the Executive Committee.
• All elected Officers shall be elected by the Regular members and shall serve a term of two years.
• No elected officer shall serve more than three consecutive terms.
• A simple majority of Regular members voting is required to elect. According to Robert's Rules of Order a simple majority is defined as being more than one half of the votes cast including votes for ineligible candidates.

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DUTIES AND POWERS OF BOARD AND OFFICERS

The affairs of NCIS shall be managed by a Board of Directors, hereafter called “the Board.” As a volunteer Board of a nonprofit membership organization, each Board member is expected to fulfill certain minimum obligations related to the work of the organization including contributing time and effort in Board service, attending all meetings, and undertaking volunteer activity and fundraising. Failure to meet these obligations will require that the Board member step down. Details of the Board member’s obligations are to be set by the Executive Committee and communicated to potential Board members at the time they are asked to stand for election.

A. All Board members must be NCIS Regular Members in good standing or Life Members. Before their names are put on the ballot, all candidates must agree to serve if elected.

B. The Board shall consist of the elected officers, ex-officio members, and no fewer than six (6) other members, who may be either Regular members or Life members.

C. The Communications Officer, General Editor of The Independent Scholar, and the Partner Group Liaison shall serve as ex-officio members of the Board. Ex-officio members are appointed by and serve at the discretion of the Board.

D. Expectations for Board members are as follows:

     1) After an initial 'settling in' period, each Board member is expected to chair or serve on at least one committee, and to be an active participant in all of the meetings, communications, and activities of that committee;

     2) each Board member should provide a regular account of his/her activities on behalf of NCIS to the Board.

Officers’ Duties and Powers

1. The President shall be the chief executive officer of NCIS. The President shall preside at the meetings of the Board and of the membership, and has the general powers and duties of management usually vested in the office of the president of a corporation, as well as such other powers and duties as may be prescribed by the Board.

2. The Vice President: In the absence of the President for any reason, the Vice President shall perform all the duties of the President, and, when so acting, shall have all the powers of, and be subject to all the restrictions upon, the President. The Vice President shall normally succeed to the office of President upon the expiration of the President’s term.

3. The Secretary shall take minutes of all meetings of the Board and shall provide a copy to each member of the Board. The Secretary shall maintain a book of minutes of all meetings of the Board, and such other records as the Board may determine.

4. The Treasurer shall maintain, or cause to be maintained, appropriate records of NCIS accounts and business transactions. These records shall be open to inspection on request by Board members, or, with reasonable notification, by other NCIS members. The Treasurer shall deposit, or cause to be deposited, all cash and other valuables to the credit of NCIS in appropriate accounts; shall disburse, or cause to be disbursed, NCIS funds as ordered by the Board; shall render on request, or cause to be rendered, an account of all transactions as Treasurer, and of the financial condition of the organization; shall prepare, or cause to be prepared, an annual report on NCIS’s financial condition for presentation to the membership; and shall have such other powers and perform such other duties as may be prescribed by the Board.

     a) Qualifications for the position of Treasurer shall include: professional experience, paid or volunteer, with nonprofit organizations in the fields of accounting, bookkeeping and finance; background in and knowledge of applicable state and federal taxation in the nonprofit sector; and, understanding             of the appropriate investment vehicles for small- to moderate-sized nonprofit organizations.

     b) An annual fiscal review of the books kept by the Treasurer shall be scheduled by the Treasurer with a chartered accountant before the tax returns are to be filed on May 15 of the calendar year. Once the accounting firm has signed off on the books for the year, the final financials will be submitted              to the Board of Trustees for their approval.

5. The Membership Officer is invested with the power to process memberships (new and renewal), manage the relationship between members and NCIS, and to supervise other committee chairs that are involved with membership promotion and creation. The Membership Officer will work in close             coordination with all Officers, Chairs and Committees whose functions have a bearing on the membership, i.e., Benefits, Treasurer, Communications, Development and Programming, and Public Relations.

     The Membership Officer, upon election or appointment, automatically becomes a member of the NCIS Board of Directors and of the Executive Committee. The Membership Officer is Permanent Chair of the Membership Committee, and as such is responsible for creating the Membership                        Committee by recruiting volunteers from the Board and the general membership. The Membership Committee shall include the Partner Group Liaison. The work of the Membership Officer and Membership Committee shall and must remain confidential and shall observe and follow the NCIS                  Privacy Statement.

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